Privacy Policy

NOTICE OF HIPAA PRACTICES

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
 
 

Your Rights

When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.
 
 
Get an electronic or paper copy of your medical record.
  • You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
  • We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
 
 
Ask us to correct your medical record
  • You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
    We may say “no” to your request, but we’ll tell you why in writing within 60 days.

 

 
Request confidential communications
  • You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
  • We will say “yes” to all reasonable requests.

 

 
Ask us to limit what we use or share
  • You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.
  • If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information.

 

 
Get a list of those with whom we’ve shared information
  • We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.
  • We will include all the disclosures except for those about treatment, payment, and health care operations, and certain other disclosures (such as any you asked us to make). We’ll provide one accounting a year for free but will charge a reasonable, cost-based fee if you ask for another one within 12 months.

 

 
Get a copy of this privacy notice
  • You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.

 

 
Choose someone to act for you
  • If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
  • We will make sure the person has this authority and can act for you before we take any action.

 

 
File a complaint if you feel your rights are violated
  • You can complain if you feel we have violated your rights by contacting Dr. Daniel Selling at drselling@williamsburgtherapygroup.com or at (347) 765-0904.
  • You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/.
  • We will not retaliate against you for filing a complaint.

 

 
 

Your Choices

 
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.
 
In these cases, you have both the right and choice to tell us to:
  • Share information with your family, close friends, or others involved in your care
    Share information in a disaster relief situation
  • Include your information in a hospital directory
If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.
 
In these cases we never share your information unless you give us written permission:
  • Sale of your information
  • Most sharing of psychotherapy notes
In the case of fundraising:
  • We may contact you for fundraising efforts, but you can tell us not to contact you again.
 

Our Uses and Disclosures

 
How do we typically use or share your health information?
We typically use or share your health information in the following ways.
 
 
Treat you
We can use your health information and share it with other professionals who are treating you.
Example: A doctor treating you for an injury asks another doctor about your overall health condition.
 
 
Run our Practice
We can use and share your health information to run our practice, improve your care, and contact you when necessary.
Example: We use health information about you to manage your treatment and services.
 
 
Bill for your services
We can use and share your health information to bill and get payment from health plans or other entities.
Example: We give information about you to your health insurance plan so it will pay for your services.
 
 
How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html.
 
 
Help with public health and safety issues
We can share health information about you for certain situations such as:
  • Preventing disease
  • Helping with product recalls
  • Reporting adverse reactions to medications
  • Reporting suspected abuse, neglect, or domestic violence
  • Preventing or reducing a serious threat of harm by you to yourself or to anyone else.

 

 
Child Abuse or Neglect
If we suspect that a child has been abused or neglected, we must report such suspected abuse to the statewide central register of child abuse and maltreatment or the local child protection services agency.
 
 
Professional Misconduct Proceedings.
If there is an inquiry or complaint about your psychologist’s professional conduct to the New York State Board for Psychology, we must furnish to the New York Commissioner of Education your confidential mental health and treatment records relevant to this inquiry.
 
 
Do research
We can use or share your information for health research.
 
 
Comply with the law
We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
 
 
Respond to organ and tissue donation requests
We can share health information about you with organ procurement organizations.
 
 
Work with a medical examiner or funeral director
We can share health information with a coroner, medical examiner, or funeral director when an individual dies.
 
 
Address workers’ compensation, law enforcement, and other government requests
We can use or share health information about you:
  • For workers’ compensation claims
    For law enforcement purposes or with a law enforcement official
  • With health oversight agencies for activities authorized by law
  • For special government functions such as military, national security, and presidential protective services.
 
 
Judicial or Administrative Proceedings.
If you are involved in a court proceeding and a request is made for information about the professional services that we have provided you and/or the records thereof, such information is privileged under state law, and we must not release this information without your written authorization or a court order. This privilege does not apply when you are being evaluated for a third party or where the evaluation is court ordered. We must inform you in advance if this is the case.
 
 

Our Responsibilities

 
  • We are required by law to maintain the privacy and security of your protected health information.
  • We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
  • We must follow the duties and privacy practices described in this notice and give you a copy of it.
  • We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
 
 
 
 

NOTICE OF WEBSITE PRIVACY POLICY

 
Introduction
Williamsburg Therapy Group ("WTG" or "We") respect your privacy and are committed to protecting it through our compliance with this policy.
 
This policy describes the types of information we may collect from you when you visit the website https://williamsburgtherapygroup. ("Website").
 
This policy applies to information we collect:
  • On this Website.
  • In email, text, and other electronic messages between you and this Website.
  • When you interact with our advertising on third-party websites and services, if that advertising includes links to this policy.
It does not apply to:
  • Any information We collect offline or through any other means;
  • Any information collected by any third party, including through any application or content that may link to or be accessible from or on this Website;
  • Any information covered by our HIPAA Notice of Privacy Practices.
Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is to not use this Website. By accessing or using this Website, you agree to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.
 
Information We collect About You and How We Collect Information About You
We collect the following information from and about users of this Website:
 
 
Information You Provide to Us
We collect your email address if you voluntarily provide it to us.
 
 
Information We Collect Through Automatic Data Collection Technologies
As you navigate through and interact with this Website, we use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:
  • Details of your visits to this Website, including traffic data, location data, logs, and other communication data.
  • Information about your computer and internet connection, including your IP address, operating system, and browser type.
  • We also use automatic data collection from any third party websites on which WGT advertises.
The technologies we use for this automatic data collection may include cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website. The information we collect automatically does not include personal information.
 
 
How We Use Your Information
We use information that we collect about you:
  • To present our Website and its contents to you.
  • To provide you with information or services that you request from us.
  • To fulfill any other purpose for which you provide it.
  • To notify you about changes to our Website or any services we offer or provide though it.
  • In any other way we may describe when you provide the information.
  • For any other purpose with your consent.

 
We may also use your information to contact you via emails about our own services that may be of interest to you.
 
 
Disclosure of Your Information
We may disclose aggregated information about our users, and information that does not identify any individual, without restriction. We may disclose information about you:
  • To fulfill the purpose for which you provide it.
  • For any other purpose disclosed by us when you provide the information.
  • With your consent.

 

 
We may also disclose your personal information to comply with any court order, law, or legal process, including to respond to any government or regulatory request.
 
 
Choices About How We Use and Disclose Your Information
We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:
  • Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
  • Emails from WTG. If you do not want us to email you our newsletter or about other services we provide, please opt out by unsubscribing to our emails. Each email we sent you provides you with the opportunity to opt out of future emails.
 
Data Security
Unfortunately, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website. Any transmission of personal information is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on the Website.
 
 
Changes to Our Privacy Policy
It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users' personal information, we will notify you through a notice on this Website The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting this Website and this privacy policy to check for any changes.
 
 
Children Under the Age of 13
Our Website is not intended for children under 13years of age. No one under age[13may provide any information to or on the Website. We do not knowingly collect personal information from children under 13If you are under 13do not use or or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use. If we learn we have collected or received personal information from a child under 13, we will delete that information.
 
 
Text Marketing
You may be asked during your exploration process if you consent to receiving marketing text messages from Williamsburg Therapy Group. This is not a requirement, and if you do accept, you may opt out at any time. Rest assured, we are committed to protecting your privacy—your phone number will never be sold or shared with third parties. We use your information solely for communication purposes related to our services.
 
 
Contact Information
To ask questions or comment about this privacy policy, contact us at: contact@williamsburgtherapygroup.com